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  • Job Opportunities and Requests for Proposal

    Legal and Community Services Coordinator

    The Missouri Bar seeks a Legal and Community Services Coordinator to carry out a wide range of public information, public service and pro bono projects to assist and serve Missouri citizens. This position will coordinate volunteer lawyers as well as serve as public liaison on behalf of membership to connect clients in need of legal representation with lawyers participating in the Lawyer Search program and as an information source to the public regarding pro bono programs, services and other resources.

    The ideal candidate will be highly organized, able to manage multiple priorities, coordinate volunteers and offer exceptional customer service.

    Qualifications

    • Experience in a wide range of administrative tasks 
    • Volunteer coordination  
    • Ability to work independently and exercise sound judgment 
    • Ability to maintain confidences and confidential information 
    • Highly organized with theability to manage multiple priorities, anticipate needs, assess situations, and recommend solutions 
    • Must be courteous and provide excellent customer service 
    • Able to interact with staff at all levels, members of the bar and the public in a fast-paced environment, sometimes under pressure, while remaining adaptable, proactive, resourceful and efficient, with a high level of professionalism 
    • Excellent written and verbal communication skills 
    • Strong decision-making and adaptability 
    • Pays attention to detail 
    • Demonstrated interest in public service and knowledge of a broad range of resources to assist the public
    • Proficient with Windows-baed computer systems including MS Office and Excel, online databases and Content Management Systems including familiarity with html
    • Online registration platforms
    • Minimum three years related experience, preferably in legal, social or public services, or equivalent combination of education and relevant experience
    • Bachelor’s degree required


     Primary Responsibilities  

    • Serve as ambassador to the public by coordinating a wide range of public information, public service and pro bono projects to assist and serve Missouri citizens, including but not limited to Find a Lawyer, Mini Law Schools for the Public, veterans’ clinics and FreeLegalAnswers.org
    • Assist with development and operation of disaster-assistance programs
    • Recruit and organize volunteer lawyers and speakers
    • Manage multiple lecture series, projects and programs simultaneously
    • Manage substantial numbers of inquiries in an online database
    • Review and respond in a timely manner to inquiries received via telephone, email, online forms, or mail with various prepared responses based on the situation
    • Track and report on program activities and results
    • Routinely craft and send service or program updates via e-newsletters
    • Make referrals to other agencies and organizations when appropriate
    • Keep current on pertinent and related issues
    • Other duties as assigned


    Position located in Jefferson City. Occasional travel within the state. To apply, submit a resume and cover letter, including salary requirements, to hrdept@mobar.org.  Please apply by Friday, Sept. 23. EOE. 

     


     

    Request for Proposal for Strategic Planning Consultant 

    I. General Information

    Project Objective: To develop a three to five-year organic (a plan that can be easily adapted to address new needs or issues) strategic plan. 

    Issuing organization:                                       

    The Missouri Bar 
    326 Monroe St., PO Box 119 
    Jefferson City, MO  65102-0119 

    RFP Issued:                                                         Aug. 1, 2016

    Questions must be received by:                5 p.m. CDT, Aug. 22, 2016

    Responses to questions before:               5 p.m. CDT, Aug. 26, 2016

    Due Date for Proposals:                                5 p.m. CDT, Sept. 2, 2016

    The policy of The Missouri Bar Board of Governors is to solicit proposals with an honest intention to award a contract. This policy will not affect the right of The Missouri Bar to reject any or all proposals.

    Contact for Further Information:        Sebrina Barrett, Executive Director; Sebrina@mobar.org; 573-635-4128  

    II. Summary

    The Missouri Bar Board of Governors’ Strategic Planning Committee is seeking consultant services and or facilitators for the development of a five-year strategic plan based on the needs of providing programming and services to its members; the Courts of Missouri; and the citizens of Missouri. The bar intends to undertake a comprehensive examination of its purposes and activities with the goal of producing a document that will serve as a blueprint for future operations in keeping with its stated mission. The consultant/facilitator will work with a committee of lawyers and staff members and interact with a variety of organizational stakeholders through the plan development.

    III. Overview

    The development of a strategic plan has become a high priority for the Board of Governors given the growth of The Missouri Bar; the legal needs of the citizens of Missouri; and protecting the independence of the judiciary.

    The Missouri Bar was created in 1944 by order of the Supreme Court of Missouri. All individuals eligible to practice law in the State of Missouri are required to be members of The Missouri Bar pursuant to Missouri Supreme Court Rules 6.01 and 7.01. According to the Missouri Supreme Court Rules and The Missouri Bar’s mission, the bar’s general purposes include:  improving the legal profession, the administration of justice, and law and fostering a duty of service to the public. Through educational programs, publications, and more, The Missouri Bar serves as a valuable resource for members—and for the citizens of Missouri. All policies and programs of The Missouri Bar are either developed or overseen by the state bar’s Board of Governors, a 45-member group of elected lawyers who represent the members in their districts.

    Lawyers participate in the bar in a variety of ways. They may seek to serve as members of the Board of Governors or the Young Lawyers’ Section Council; take part in the more than 50 substantive law committees; volunteer for service projects; choose to attend any of the hundreds of Continuing Legal Education programs produced by the bar each year; attend events, such as the Annual Meeting or Solo and Small Firm Conference; or volunteer to write articles for bar publications. Members of the bar may elect status of “active” (eligible to practice law in the state), “inactive” (not currently engaged in the practice of law), senior (senior members age 75 or older). Bar membership includes more than 30,000 active members and of that membership approximately 1,400 senior members (age 75 and older).

    There are many challenges facing the legal profession, for example:

    • Cost of a law school education and the tremendous debt associated with law school 
    • Preparedness of new attorneys to practice law 
    • Access to legal services for low to moderate income families 
    • Large aging lawyer population and being prepared for retirement, failing health or death 
    • Disruptive innovators in the law, i.e. Avvo and Legal Zoom 
    • Limited practice areas for non-lawyers, i.e. family law, bankruptcy, etc.  
     
    Resources for lawyers include continuing education opportunities, publications, access to research systems, and management advice. All lawyers who practice in Missouri belong to The Missouri Bar.  

    Members of the public may find an attorney online, or download one of our 50-plus publications on topics ranging from family law to living wills. We also offer workshops and publications for teachers.
     


    The Missouri Bar’s main offices are located in downtown Jefferson City. The center houses conference rooms and meeting areas, which are available to members for business functions.

    IV. Scope of Work

    The Strategic Planning Committee is seeking a consultant to lead the committee and ultimately the Board of Governors and bar staff through the process of developing a five-year strategic plan. The plan will articulate The Missouri Bar’s vision/mission and include the goals, objectives and actionable steps that will guide the organization for the next five years. In general, we expect the consultant / facilitator to do the following:  

    • Guide and Facilitate discussions and research to assist the Bar’s Strategic Planning Committee to fulfill its charge to develop and write a strategic plan;  
    • Assist in the creation of surveys to gather information from various stakeholder groups; 
    • Conduct focus group discussions with the Board of Governors, the Executive Committee, the leadership of the state bar’s various bar divisions and committees and the general membership; 
    • Lead or assist in discussions and exercises with the Board of Governors or in collaboration with the Strategic Planning Committee to present to the Board of Governors;  
    • Assist in the selection or creation of a system to monitor and measure the implementation of strategic plan initiatives. 


    Some of the questions we want to address are as follows:    

    • What should be The Missouri Bar’s areas of strategic focus?  
    • How can we continue to add value through workplace training?   
    • What programming is considered by members and the board to be essential?  
    • What partnerships can/should be developed?  
    • What services can be delivered more efficiently and more economically?  
    • Are there new areas of programming that should be considered?  
    • How will funding priorities be set? Budget cuts determined?  
    • Are there new funding opportunities and/or new funding streams?  


    The process should include board members, staff, division chairs, and input will be sought from key stakeholders. The consultant will work with the Board of Governors Strategic Planning Committee (which is made up of members of the board), The Missouri Bar’s officers, the executive director and the staff directors, on the details of the strategic planning process, schedule of activities, and selection of background information.
     

    V. Deliverables

    A final strategic plan document must include the following in detail:

    • Vision/Mission reviewed and possibly revised 
    • Strategic areas of focus and service priorities for the next five years  
    • Goals and objectives to meet priorities  
    • Services and programs (both current and new) that will support goals, including partnerships with other organizations  
    • Meeting members’ needs and adding value  
    •  Meeting the legal needs of the citizens of Missouri 
    • Necessary skills for staff to carry out programs  
    • On-going assessment tools and schedule  

    VI. Timetable

    • RFP published Aug. 1, 2016  
    • Questions from consultants due Aug. 22, 2016 (no later than 5 p.m. CDT)  
    • Responses to questions sent Aug. 26, 2016 (no later than 5 p.m. CDT)  
    • Proposal due Sept. 2, 2016  
    •  Interviews with the Executive Committee and the Strategic Planning Committee 
    • Reach award decision by Sept. 30, 2016 
    • Planning activities October 2016 – January 2017 
    • Execution of activities February 2017 
    • Plan draft completed March 2017 
    • Final draft completed and presented at Spring Meeting 2017 (May) 
    • Strategic Plan approved Summer Meeting 2017 (July) 

     

    VII. Selection Process

    The Strategic Planning Committee will review all proposals. In evaluating proposals, price will not be the sole factor. The committee may consider any factors it deems necessary and proper, including but not limited to: price, quality of service, response to this request, experience, staffing, and general reputation. The final decision rests with the Board of Governors.

    VIII. Information Required of Respondents

    In responding to this RFP please use the following format. Response to RFP should be no more than three pages in length, plus attachments to be received electronically.

    Section 1:  Summary of the Proposal - Provide a brief summary of Sections 2 through 6 of the proposal.

    Section 2:  General Description of the Planning Activities Recommended - Provide a brief statement of your understanding of the requested effort including the conclusions.

    Section 3:  Work Plan - Provide information about proposed activities that would involve key stakeholders such as The Missouri Bar leadership, Board of Governors, division/committee chairs, staff, and other constituents, including the public. Also provide a timetable for completing the process within the timeframe in Part VI.

    Section 4:  Staffing Plan - Please identify each person who will work on the project and identify his or her role. Also provide a resume and references for each member. Qualifications and credentials of the consultants or facilitators.

    Section 5:  Budget - For each task in Section 3, please identify the expected hours of staff members identified in Section 4 and the total cost. The Missouri Bar will reimburse the consultant for those tasks completed associated with developing the strategic plan. Identify the total billing rate for each project member. Please identify detailed costs for anticipated meetings.

    Please use the following budget format:

    Activity

    Start

    Hours

    Projected Cost

     

     

     

     

     

     

     

     

     

     

     

     

     

    Total

     

     

     

    Section 6:  References Summary of experience with other organizations similar in size and scope of The Missouri Bar. Please supply the names of three references for which you have worked on similar projects. Include the current contact information for each reference.

    IX. Proposal Submission

    Proposals should be prepared in a straightforward manner to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content. Proposal should set out a work plan and schedule with an explanation of the methodology to be used and address all required deliverables.

    Questions concerning this RFP shall be emailed to Sebrina Barrett, Executive Director, at Sebrina@mobar.org  by 5 p.m. CDT, Aug. 22, 2016. Responses to questions will be emailed no later than 5 p.m. CDT, Aug. 26, 2016. The questions and answers will be shared with all respondents to this RFP via email.

    Address the proposal to:                              

    Sebrina Barrett, Executive Director  
    Email address: Sebrina@mobar.org
    Subject line: Strategic Planning Proposal 

    Deadline for Receipt of Proposal:  No later than 5 p.m. CDT, Sept. 2, 2016.

    The Strategic Planning Committee may request representatives of a bidding organization to appear for interviewing purposes. Travel expenses and cost related to the interview will be the responsibility of the bidder.

    The Board of Governors will reach a decision on awarding the contract no later than Sept. 30, 2016.

    X. Additional information

    Consultants may provide any additional information it believes would assist The Board of Governors in the selection process.

    XI. Proposal Review and Assessment

    The Strategic Planning Committee will evaluate proposals and the highest-ranking Proposer may be asked to make formal presentations to the Board of Governors or the Strategic Planning Committee.

    Consultants will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session.

    The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating.

    WEIGHTING FACTOR

    QUALIFICATION

    STANDARD

    2.0

    Scope of Proposal

    a) Does the proposal show an understanding of the project objective and results that are desired from the project?

    b) Is the methodology proposed clear and concise?

    2.0

    Assigned Personnel

    a) Do the persons who will be working on the project have the necessary skills?

    b) Are sufficient people of the requisite skills assigned to the project?

    1.0

    Availability

    a) Can the work be completed in the necessary time?

    b) Can the target start and completion dates be met?

    c) Are other qualified personnel available to assist in meeting the project schedule if required?

    d) Is the project team available to attend meetings as required by the Scope of Work?

    1.0

    Understanding of Industry and Participants’ Needs

    Does the project team understand participant and industry needs?

     

    2.0

    Cost & Work Hours

    a) Do the proposed cost and work hours compare favorably with the committee's estimate?

    b) Are the work hours presented reasonable for the effort required in each project task or phase?

    c) Does the firm have the ability to meet deadlines and operate within budget?

    2.0

    Firm Capability

    a) Does the consultant have the support capabilities required?

    b) Does the consultant have previous relevant and positive experience in jobs of this type and scope and success in planning?

    c) Does the firm have prior experience in working with similar organization?

     

    REFERENCE EVALUATION (Top Ranked Proposer)

    The executive director will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory.       

    Overall Performance

    a) Would you hire this Proposer again?

    b) Did they show the skills required by this project?

    Timetable

    a) Was the original Scope of Work completed within the specified time?

    b) Were interim deadlines met in a timely manner?

    Completeness

    a) Was the Proposer responsive to client needs; did the Proposer anticipate problems?

    b) Were problems solved quickly and effectively?

    Budget

    Was the original Scope of Work completed within the project budget?


     


      

     

     Administrative Assistant

    The Missouri Bar seeks an Administrative Assistant to provide rotating support to the government relations and continuing legal education reporting departments through data entry, correspondence, communication, computer and organizational skills. The ideal candidate will be proficient in Microsoft Office desktop applications, including Word, Excel and Outlook, as well as be detail-oriented and highly organized. Superb customer service, professionalism and confidentiality are key competencies for the role. Experience with iMIS and/or other custom databases a plus.

    Qualifications   

    • Superb customer service skills
    • Excellent verbal and written communication skills
    • Ability to interact professionally and confidentially with lawyers, elected officials and the public
    • Attention to detail and high level of accuracy
    • Ability to manage multiple tasks and meet deadlines
    • Proficiency of various software applications, including MS Office, Outlook, Adobe Acrobat and databases, such as iMIS
    • 70+ wpm accurately
    • 12,000 keystrokes per hour accurately
    • Related office experience is required, experience working in a legal or legislative setting is preferred
    • High school diploma or equivalent required; associate’s degree or bachelor’s degree preferred 

    Primary Responsibilities    

    • Data entry and maintenance, filing paperwork and drafting of correspondence in relation to recording Missouri lawyers’ annual continuing legal education requirements 
    • Track designated legislation and monitor legislative schedule, prepare and distribute legislative information to bar members, and maintain updated contact information for legislators and stakeholders 
    • Assist with the Client Security Fund , Young Lawyers’ Section and grassroots lobbying network 
    • Assist in coordinating events related to the legislative session and annual Law Day Essay Contest 
    • Coordinate content for the Courts Bulletin publication 
    • Answer and direct calls as well as respond to inquiries from bar members and the public in a timely manner 
    • Other duties as required   


    Position located in Jefferson City and requires availability to work extended hours as needed as well as occasional travel. To apply, submit a resume and cover letter, including salary requirements, to hrdept@mobar.org.  Please apply by Monday, August 22, 2016. EOE.

     


     

    Jobs for Missouri Lawyers

    Please note The Missouri Bar helps lawyers find jobs - and employers find lawyers - through Jobs for Missouri Lawyers, a service through our website offered at no cost to lawyers and employers.